Privacy Policy

1. Commitment to Your Privacy

At Soul In Motion Dance Company, we are committed to protecting your privacy and handling your personal information in accordance with applicable Canadian privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA).

This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you interact with our website or services.

2. What is Personal Information

“Personal information” means any information about an identifiable individual, including but not limited to:

  • Names (parent/guardian and dancer)

  • Date of birth

  • Contact details (email, phone number, address)

  • Emergency contact information

  • Health or medical information relevant to participation

  • Payment and billing details

3. Information We Collect

We collect personal information only when it is voluntarily provided, such as when you:

  • Register for classes or programs

  • Fill out forms on our website

  • Contact us via email or inquiry forms

  • Participate in studio activities

We may also collect limited non-identifiable information (e.g., website usage data) to improve our services.

4. Purpose of Collection

We collect and use personal information only for purposes that a reasonable person would consider appropriate in the circumstances, including:

  • Registering and managing dancers in classes and programs

  • Communicating schedules, updates, and studio information

  • Processing payments and maintaining financial records

  • Ensuring the safety and well-being of participants

  • Meeting legal and regulatory requirements

We do not use your information for unrelated purposes without your consent.

5. Consent

By providing your personal information, you consent to its collection, use, and disclosure as outlined in this Privacy Policy.

You may withdraw your consent at any time, subject to legal or contractual restrictions, by contacting us (see Section 11).

6. Limiting Use, Disclosure, and Retention

We do not sell, rent, or trade your personal information.

We only share information when necessary:

  • With trusted third-party service providers (e.g., payment processors, registration software) who are required to protect your information

  • To comply with legal obligations

  • To protect the safety, rights, or property of our studio and its members

We retain personal information only as long as necessary to fulfill the purposes outlined above.

7. Safeguards

We take reasonable administrative, technical, and physical measures to protect your personal information, including:

  • Secure software platforms

  • Password-protected systems

  • Restricted access to authorized personnel only

While we strive to protect your information, no method of transmission over the internet is completely secure.

8. Accuracy and Access

You have the right to:

  • Request access to your personal information

  • Request corrections if your information is inaccurate or incomplete

  • We will respond to such requests in accordance with applicable laws.

9. Photo and Video Use

With your consent (obtained through registration forms or waivers), we may use photos or videos for:

  • Social media

  • Website content

  • Marketing and promotional materials

We will not disclose personal identifying information without additional consent.

10. Cookies and Website Tracking

Our website may use basic cookies or analytics tools to enhance user experience. These do not collect personally identifiable information unless explicitly provided.

11. Contact and Privacy Officer

If you have any questions, concerns, or requests regarding your personal information, please contact:

Director - Erica Gavrilos

Soul In Motion Dance Company

Email: hello@soulinmotiondance.co

Location: Burlington, Ontario, Canada

12. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. The updated version will be posted on our website with a revised effective date.